Procurement Coordinator

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Job Description
  1. Summary

    This new role is focusing on supporting existing vendors supply chain activities within procurement team. Working closely within procurement team across multiple categories as well as cross-functional teams and external partners, Procurement Coordinator will be responsible to coordinate, plan and execute all existing vendors supply related

    Primary Responsibilities

·         Compile and review vendor capacity planning information and compare VS FGF Brands forecasted requirements-to identify and escalate any potential risks to Sourcing team.

·         Release supply forecasts to approved vendors and analyze their feedback to ensure that forecasted requirements will be met.

·         Compile and release vendor performance reports on ongoing basis. Analyze vendor KPI to ensure all vendors comply with scorecard requirements

·         Analyze JIT supply program requirements and facilitate any changes or adjustments required.

·         Analyze supplier delivery appointments information to ensure efficient flow of materials through central warehouse.

·         Perform procurement responsibilities for releases of previously negotiated supply agreements: ensuring pricing and commercial terms of agreements are followed. Escalate discrepancies to Sourcing team.

·         Initiate and execute supplier performance improvement activities and work with Sourcing team to integrate results into contracting strategies.

·         Escalate all identified vendor performance related issues, to Sourcing team for further actions.

·         Support reorder buying team in completion of procurement transactions with vendors as per contracted terms.

·         Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, or other issues

·         Investigate incomplete or late shipments and determining root cause of delivery issues.

·         Other activities within procurement area of responsibility as assigned.

Job Qualifications

Required Experience

·         1-2 years of experience in supply chain, planning or buying roles in manufacturing environment are required.

·         Post-secondary education in Business, Economics, Accounting or Finance.

·         Intermediate to Advanced Excel level.

·         Strong knowledge of MS Office, Powerpoint, Outlook

·         Experience with ERP/MRP processes.

·         Experience with demand forecasting and planning principles.

·         Able to effectively communicate with all levels of the organization both internally and externally in both written and oral form.

·         Excellent time and project management skills.

Core Competencies

·         Customer and Product Centricity - Responds to the needs of both internal and external customers in a timely and courteous manner, showing a sense of urgency; always keeping our products front and centre.

·         Flexibility, Agility, Adaptability - Adapts to changes; changes strategy in response to new information; responds appropriately and quickly without having all parameters defined; demonstrate tolerance for speed and uncertainty.

·         Team Work and Collaboration - Uses appropriate interpersonal styles and methods of communication to gain agreement or acceptance of a plan or activity. Is effective in building constructive relationships; uses tact; interacts with others in an open, friendly manner, encourages collaboration.

·         Passion for Excellence – Always looks for ways to improve effectiveness or efficiency, making recommendation to increase productivity in quality of work; develops innovative solutions, challenges the status quo. To be the best, never compromising.

·         Drives Execution - Takes risks, learn from their mistakes, builds trust and is a role model to others. Has a “hands-on” style; is aggressive in achieving desired results.


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