Finance Officer


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Reference Number:
FDE-104-JD
Preferred Degree:
Bachelors
Job Type:
Full Time
Job Country:
Job Location:
Experience (Years):
4-6
Created:
2017-10-04
Job Description

Background:

Our company has been a national voice of municipal government since 1901. With almost 2,000 members, our partnering company represents the interests of municipalities on policy and program matters that fall within federal jurisdiction. Members include Canada's largest cities, small urban and rural communities, and 18 provincial and territorial municipal associations. Our offices are located downtown Ottawa, with approximately 170 staff.

Major Purpose:

Reporting to the Finance Manager, the Finance Officer, will be responsible for support services in the form of processing financial reports and claims against budgets and requirements of the Municipalities for Climate Innovation Program (MCIP). The Finance Officer will also perform the financial duties related to the program in compliance with the Contribution Agreement.

Key Responsibilities:

  • Reviews expense claims, invoices, credit card statements and disbursement requests against project budgets and other established processing procedures, assessing accuracy and eligibility, following up on any missing information or discrepancies, and coding and processing financial transactions according to established guidelines.
  • Examines grant claims and determines whether or not the submitted expenses are eligible under the terms of the Contribution Agreement
  • Reviews and approves the eligibility of expenses of all project plans, studies, field tests and project applications’ budgets in accordance with the Contribution Agreement and the Program guidelines.
  • Reviews all disbursement requests against contract conditions and eligibility of expenses according to the Contribution Agreement and guidelines and processes payment.
  • Responsible for financial components of execution of contracts and other agreements. This includes:
    • Reviewing consultant and program (Grants) agreements to ensure compliance with organizational financial policies and procedures;
    • Reviewing and ensuring compliance with agreement of expenses claimed in Program projects disbursement requests;
    • Offering support regarding inquiries made by the Departmental Director, Senior Managers and staff on operational and contractual obligations and making required recommendations.
  • Provides staff training on financial policies and procedures
  • Prepares complete, accurate financial information on a timely basis.       This includes analysis of financial results in monthly and quarterly financial reports, and providing explanations of any major discrepancies or variances compared to budget.
  • Conducts a thorough review of all applications for disbursements of grants of all Program-related contracts
  • Prepares and records journal entries in the general ledger
  • Files financial documents on a regular basis
  • Manages the cash transactions by ensuring sufficient funds are available
  • Maintains the Program grants sub-ledger (financial commitments and disbursements), including: ensuring that approved grant data is complete, accurate and reconciled to the accounting system, preparing and presenting the commitments and disbursements quarterly report to the Finance Manager for memo presentation to Council.
  • Works with internal staff members, partners and outside parties on a regular basis to obtain or clarify information necessary to process expense claims, invoices and disbursement requests.
  • Responds to inquiries from external auditors and provides responses, referrals or supporting documentation as appropriate.
Job Qualifications

Knowledge and Experience:

  • Requires a post-secondary education in accounting
  • Requires a minimum of 5 years practical professional experience.
  • Requires experience with accounting practices and procedures, specifically, general ledger activities, expense claim processing and invoice processing.
  • Also requires strong analytical skills in order to review contracts.
  • Highly organized and the ability to work unsupervised
  • High level of accuracy and attention to detail is essential
  • Knowledge of Microsoft Office, specifically Excel and experience with accounting software packages.

Language:

- The ability to work in both official languages (English and French) is required.

 


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